Last modified 2nd July 2020
This privacy notice is provided by the Bats in Churches project to explain what to expect when we collect and process your personal information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
The data controller is the Bats in Churches project, you can contact us with any questions about the use of your data on firstname.lastname@example.org or send a letter addressed to the project to the following address:
Bats in Churches project
Cathedral and Church Buildings Division
The Archbishops' Council
Great Smith Street
On conclusion of the project in September 2023 the data will be passed to The Bat Conservation Trust as they will continue the maintenance and provision of the website.
1. Why we collect and use your personal data
Personal information is collected for the following purpose/s:
- To send information and updates about the project, as well as details on events that may be of interest via the newsletter via Mailchimp
- To promote the services that we provide
2. The categories of personal data we collect:
The information we process for this [purpose/these purposes] is:
- Email address
- Usage Data which includes information about how you use our website.
3. The lawful basis for using your information
We collect and use personal data under the following lawful bases:
- Public task – we need to process your information to undertake a duty or task in the public interest.
- Consent – we need your permission to use your information.
- Legitimate interest – we need to process your information in order to undertake tasks and duties related the management of the Bats in Churches project and this website.
Where we require consent to use your information, we will make it clear when we ask for consent and explain how to go about withdrawing your consent.
4. How is your personal data collected?
We use different methods to collect data from and about you including through:
You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- subscribe to our newsletter;
- request information to be sent to you; or
- give us some feedback.
Automated technologies or interactions.
5. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where you consent to us using your personal data, for example when you correspond with us or request a newsletter (your consent can be withdrawn by you at any time as set out in this policy).
6. Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
7. How long do we keep your information?
We will keep your data for a period of five years.
8. International transfers
We do not transfer your personal data outside the European Economic Area (EEA) save that we use certain third-party communications and marketing platforms, namely MailChimp. MailChimp’s servers are based in the USA. MailChimp is certified under the EU-US Privacy Shield program and we will ensure that any other transfers meet all legal requirements.
9. Your rights
You have the following rights regarding your personal data:
- The right to be informed about any data we hold about you;
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of your personal data
- The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another.
To exercise these rights, please contact the Data Protection Team using the contact information provided below.
The National Church Institutions (NCIs) wider data protection policy is available in the link below
The NCIs Individual Rights Policy is available on request.
10. Complaints or concerns
If you have any queries regarding this processing activity, please contact, in the first instance, Ione Bingley (email@example.com)
If you have any concerns or queries about how the Bats in Churches project handles your personal data, please contact the Data Protection Officer at:
firstname.lastname@example.org or Data Protection Officer, Church House, Great Smith Street, London, SW1P 3AZ
You have the right to make a complaint at any time to the Information Commissioner at https://ico.org.uk/concerns/ or Information Commissioner's Office, Wycliffe House, Water Lane Wilmslow Cheshire SK9 5AF, Tel: 0303 123 1113 (local rate).